Charities & nonprofits
More of your budget going where it was meant to go
Charities and nonprofits are asked to do a great deal with very little, often with volunteers, mixed devices and technology that arrived piece by piece. We help organisations find practical solutions that fit the money and people you actually have.
- Typical size
- 5 to 200 staff, frequently alongside a much larger group of volunteers and trustees.
- What's usually at stake
- Beneficiary and donor data, grant conditions, and every pound of unrestricted funding.
- Most common starting point
- Claiming nonprofit Microsoft 365 licensing and tidying up who has access to what.
- Frequent trigger
- A funder's due diligence questions, a data incident, or losing the volunteer who ran IT.
At a glance
What we hear in this sector
Different organisations, same conversations. If any of these sound familiar, you're in good company.
“A trustee set most of this up years ago and nobody's quite sure how it works now.”
“We're paying for licences we might not need, but nobody has time to work it out.”
“Volunteers come and go constantly. I couldn't tell you who still has access.”
What matters most in the charity sector
The technology questions are the same as anywhere else. What's different is the budget, the reliance on volunteers and the duty to spend carefully.
Making the funding go further
Nonprofit pricing and donated Microsoft 365 licences are widely available and frequently unclaimed or misapplied. Getting licensing right is often the single change that frees up budget without cutting anything.
Knowing who has access
Volunteers, trustees, seconded staff and short-term project workers all accumulate accounts. A simple joiner and leaver routine keeps that list honest and answers a question funders increasingly ask.
Protecting beneficiary information
The people you support are often vulnerable, and their information deserves the same care a bank gives account data. Practical controls matter far more here than expensive tooling.
Not depending on one person
Plenty of charities rely on a helpful volunteer or a single staff member who happens to be good with computers. Writing things down and sharing the load protects them as much as the organisation.
Evidence for funders
Grant applications and due diligence increasingly include data protection and security questions. Having straightforward answers ready makes those forms much quicker and much less nerve-wracking.
Where organisations here usually start
We'll tell you honestly what's worth doing first, and what can wait until next year's budget.
- 01
Understand the mission and the money
What the organisation does, who relies on it and what the budget realistically allows - before anything else.
- 02
Sort the licensing
Claim nonprofit and donated licences, remove what isn't used and put the saving back where it's needed.
- 03
Tidy up access
Named accounts, multi-factor authentication and a leaver routine that works for volunteers as well as staff.
- 04
Write down what matters
A short record of how things work, so the organisation isn't dependent on one person's memory.
How we help charities and nonprofits
We help organisations find long-term, workable solutions to their IT problems and priorities. For charities that often begins with saving money rather than spending it - licensing, unused subscriptions and duplicated tools - and then reinvesting some of that in the basics.
We'll tell you honestly whether something is worth it. If a free or donated option does the job, that's the recommendation, even where a paid product would suit us better. Advice you can trust is the whole point.
Progress matters more than perfection. Small, affordable steps taken consistently beat an ambitious plan that stalls when the funding round ends.
- Nonprofit and donated Microsoft 365 licensing claimed and applied properly
- Unused subscriptions and duplicated tools removed
- Named accounts and multi-factor authentication for staff and volunteers
- A leaver routine that keeps pace with volunteer turnover
- Beneficiary and donor data stored somewhere sensible and backed up
- Clear answers ready for funder due diligence questions
Questions people ask us
Many registered charities qualify for donated or heavily discounted Microsoft 365 licences. Plenty of organisations either haven't claimed them or are running a mix of paid and donated licences that no longer matches who does what. It's usually one of the quickest wins available.
Start with a conversation, not a proposal
Get an IT health check that reviews your support, security and Microsoft setup, then gives you a short, prioritised list of what's worth doing.